Professional Correspondence

In addition to the cover letter, there are several other types of letters you may use during the course of your job search. These letters should be prepared with the same care and attention as your cover letter and résumé.

Thank You Letter Withdrawal Letter Rejection Letter Acceptance Letter

 

Thank You Letter

 

This is used following an interview to express your appreciation and to strengthen your position as a highly qualified candidate. Thank-you letters remind employers of your presence in the applicant pool.Your use of this tool can set you apart from the other candidates. In addition to expressing your appreciation and reaffirming your interest in the position, the thank-you letter provides an opportunity to reintroduce your strengths and/or mention some aspect of your background or experience that was not covered in the interview. Handwritten or typed letters should be sent within 48 hours of every interview.          
Sample Thank You Letters - from Quintessential Careers    

Sample Thank You Letter - from Job Choices 2012 
               

Withdrawal Letter

This is used to inform an employer of your decision to remove your application from consideration during the selection process. It is important that you express appreciation for the employer's time and consideration and give a brief explanation for your decision,  perhaps because you have accepted a position with another organization.     
Sample Withdrawal Letter - from Job Choices 2012

Rejection Letter

This is used to inform the employer that you are declining an employment offer. Whatever the reason for your decision, word your letter carefully so that it conveys your sincere appreciation and careful consideration of the offer. Provide a brief explanation for your decision, never leaving the impression that you accepted a better job.          
Sample Rejection Letter - from About, Inc.

Sample Rejection Letter - from Job Choices 2012

Acceptance Letter

This is used to convey your decision to accept a job offer and to confirm the terms of your employment. Beyond the obvious statement of thanks for having been offered a postion,  the acceptance letter formalizes your agreement to the terms of the job as described in the offer letter.After your statement of thanks, briefly restate your duties, salary, and start date as you understand them. Confirming your acceptance in writing is a good way to ensure that there are no misunderstandings when you actually begin your employment.
Sample Acceptance Letter - from Quintessential Careers

Sample Acceptance Letter - from About, Inc.

Sample Acceptance Letter - from Job Choices 2012